Overview
A leading beverage distribution company was struggling with disconnected systems, manual processes, and limited real-time visibility. Relying on QuickBooks for financial management and VIP System for inventory and order processing led to inefficiencies and operational bottlenecks. To drive automation, accuracy, and scalability, they partnered with dotSolved for a seamless NetSuite implementation.
Challenges
- Fragmented systems & manual data entry: Finance teams manually transferred data from VIP into QuickBooks, increasing the risk of errors and slowing down financial processes.
- Lack of Real-Time financial data: Absence of an integrated system made it challenging to track sales, inventory and manage cash flow effectively.
- Compliance & vendor management complexity: Manual handling of vendor expenses, including Amex corporate card transactions, led to inefficiencies in tracking and approvals.
- Need for a scalable and future-ready ERP solution: Required a unified system that could grow with its expanding operations without disrupting workflow.
Solution
dotSolved implemented a customized NetSuite solution, ensuring a seamless transition while optimizing key business functions.
- SuiteSuccess Financials-first standard edition: Implemented NetSuite’s robust financial management module to streamline accounting and reporting.
- Automated data import: Designed optimized data templates to facilitate smooth sales and inventory data batch uploads, reducing manual entry errors.
- Seamless vendor expense management: Integrated Amex corporate card transactions with NetSuite, automating categorization, tracking, and approvals for vendor bills and payments.
- VIP system integration for Real-Time inventory & sales data: Automated journal entry processing from VIP into NetSuite, eliminating manual intervention in sales and inventory transactions.
- Enhanced procurement and vendor prepayment functionality: Integrated NetSuite with Routable to streamline vendor bill and purchase order management, ensuring operational accuracy.
- Bank feed SuiteApp integration: Streamlined reconciliation processes, improving cash flow management and financial accuracy.
Results
The transition to NetSuite, led by dotSolved, delivered substantial operational improvements:
- 60% Reduction in Manual Data Entry: Automated workflows streamlined operations and minimized errors.
- Real-Time Financial & Inventory Insights: Decision-making improved with up-to-date visibility into cash flow and stock levels.
- 2x Faster Vendor Approvals: Automated Amex transaction tracking accelerated expense approvals and compliance.
- Seamless System Integration: NetSuite, VIP, and Routable connected effortlessly, enhancing financial and procurement workflows.
- Scalable ERP Foundation: Unified system built to support future growth without operational disruption.
By leveraging dotSolved’s NetSuite expertise, the beverage distributor didn’t just upgrade the software, but opened up avenues for improved efficiency, accuracy, and scalability.
dotSolved helps organizations around the world create business value with customized solutions and services. Whether your organization is migrating to NetSuite, has a NetSuite upgrade to manage, or seeks strategic consulting, end-to-end implementation and managed services, dotSolved empowers you to maximize NetSuite’s full potential, delivering automation-driven success and operational excellence.
We’re a NetSuite Certified Alliance Partner and bring decades of technical, process and industry know-how to help build solutions and services that match your specific requirements.
Partner with dotSolved to drive seamless automation, gain real-time insights, and unlock sustainable growth.
Learn more
Contact us today!
